Using a Template to Write an Application Letter: How Would You Do It?

If you are applying for a job and want to make a strong impression, including an application letter along with your CV can be a valuable addition. This type of letter allows you to further explain your qualifications and express your interest in the position. A well-written application letter can help catch the attention of the hiring officials and increase your chances of getting called for an interview, ultimately speeding up the application process. In this comprehensive guide, we will provide you with a template and a sample application letter that you can use as a reference when writing your own, as well as step-by-step instructions on how to create an effective application letter that stands out.

What is an application letter?

An application letter, also known as a cover letter, is a document that accompanies your resume when you apply for a job. It serves as a way to expand upon the information provided in your resume or online profile. The purpose of an application letter is to highlight your qualifications that are most relevant to the position and convince the hiring manager that you are the best candidate for the job. While it may not always be required to submit an application letter with your CV, it is highly recommended to do so as it can help you make a stronger case for why you should be considered for an interview. A well-crafted application letter can also provide additional context to your resume, such as explaining any gaps in employment or career changes. Unlike a resume, which is limited by format, an application letter allows you to provide more detailed information about your skills and experiences. By utilizing your application letter effectively, you can improve your chances of moving forward in the hiring process.

Tips for Writing an Effective Application Letter:

1. Conduct Research: Before writing your application letter, research the company and the job opening to tailor your letter to their specific needs. Look for information such as recent company achievements, required qualifications for the position, company culture, ongoing projects, and the name of the hiring manager.

2. Formal Format: Your application letter should be formal and professional, starting with your contact information, the date, and the recipient’s information. Begin with a formal greeting and address the letter to the specific person if possible. If the hiring manager’s name is unknown, you can address it to the “Dear [Department] Hiring Manager.”

3. Specify the Position: Clearly state the position you are applying for and start the letter with a concise message. Mention the full name of the company and where you found the job posting. If someone referred you to the company, include their name and position.

4. Highlight Your Qualifications: Describe why you are the best candidate for the job in one or two sentences. Provide specific details about your background, education, training, and certifications that make you a strong fit for the position.

5. Explain Your Interest: In a brief paragraph, explain why you are interested in the position and the company. Discuss what excites you about this opportunity and why you want to work for this particular company.

6. Conclude Professionally: End the letter with a formal closing statement, thanking the reader for considering your application. Mention your attached resume and any other documents, and offer to provide additional information if needed. Sign off with “Sincerely,” and express your enthusiasm about the next steps in the hiring process.

Sample Application Letter Template:

[Your Name]
[Your Address]
[City, State, Zip]
[Date]

[Recipient’s Name]
[Hiring Manager]
[Company Name]
[Company Address]

Dear [Recipient’s Name],

I am writing to express my interest in the [job title] vacancy at [Company Name]. I learned about this opportunity [mention where you found the job posting or who referred you] and I believe that my [skills and qualifications] make me a strong candidate for this role.

In the second paragraph, highlight how you can contribute to the company with specific examples of your past experience and achievements. The third paragraph should outline your key qualifications that align with the job requirements, providing more details than your resume would. In the fourth paragraph, explain your motivation for wanting to work for this company and express your eagerness to move forward in the hiring process.

Thank you for considering my application. I have attached my resume and other relevant documents for your review. I am excited about the opportunity to discuss my qualifications further and look forward to the next steps.

Sincerely,
[Your Name]

By following these guidelines and using the provided template, you can create a compelling application letter that will help you stand out to potential employers. Remember to personalize your letter for each job application and showcase how your skills and experiences make you the ideal candidate for the position. Good luck with your job search!